Director, Lease Administration & Fixed Assets

Schedule: Full Time


Location Specific Information:

Who You’ll Work For

REEF’s mission is to connect the world to your block. We transform underutilized urban spaces into neighborhood hubs that connect people to locally curated goods, services, and experiences. With an ecosystem of 4,500 locations and a team of 15,000 people, REEF is the largest operator of mobility, logistics hubs, and neighborhood kitchens in North America.

Together we are leveraging the power of proximity to keep our communities moving forward in a sustainable and thoughtful way

REEF Technology has reimagined the role of a parking facility. We are the largest network of parking lots in North America, believing these locations can do a lot more than just store your car. They serve as buffers for high density, high activity areas and, as such, alleviate congestion and the ensuing pollution. But, with the explosive growth of the sharing and on-demand economy, it is expected that the need for parking to solely store cars will be outgrown by other needs. 

We are part of SoftBank, and its portfolio of leading companies transforming business and commerce at the cutting edge of technology in the world today.

What You’ll Do

As the Director of Lease Administration and Fixed Assets, you’ll own the management and administration of all Real Estate leases across our portfolio, as well as the monitoring of our Fixed Assets in the field.  You’ll lead a team of Lease Administrators and Fixed Asset Managers in the ongoing efforts to expand and grow the REEF brand, while improving and standardizing new processes to ensure accurate controls and reporting.  You will work closely with the Corporate Real Estate team to develop reports, monitor and communicate upcoming lease events, communicate with Landlords, and ensure the accuracy of the Real Estate lease database.  You will also work closely with our Accounts Payable team on all monthly rent roll processes and activities.  If you’re looking for the opportunity to use your expertise in the development of the Lease Admin and Fixed Asset team, and the development of rock-solid processes, we’ve got a   Director of Lease Administration and Fixed Assets role just for you!

Organize Data & Ensure Reporting Accuracy

Ø  You will be at the forefront of the development, implementation, and management of our comprehensive Lease Administration and Fixed Asset databases, to safeguard the accuracy of the information for over 600 locations, worldwide.

Ø  You will work with leaders throughout the organization to develop all necessary reporting to not only drive visibility of the various types of properties within the portfolio, but also provide the economics for driving decisions. 

Ø  With the support of a Lease Administration partner, you will work to drive down property costs through lease audits and a thorough understanding of lease terms. 

Ø  You will also facilitate the compilation of rent roll costs and activities with the AP team, to ensure accuracy of charges and reporting.

Ø  Collaboration with the Real Estate team will be paramount for establishing Tenant Improvement Allowance compliance, payment of funds, and receipt of Security Deposit Payments and Refunds are in accordance with Lease terms. 


Drive Operational Excellence

Ø  The Director of Lease Administration and Fixed Assets leads efforts to develop the SOPs required to maintain accuracy of all Lease and Fixed Assets data, and the communication of those SOPs to ensure process compliance throughout the organization.

Ø  You will work with the Real Estate team to develop SOPs for lease admin activities.

Ø  You will also lead efforts ensure FASB compliance of all Leases and Amendments, and you will collaborate with Accounting team on all required year-end reporting.

What We Want from You

Ø  Bachelor’s degree or equivalent preferably in business or a related field (i.e. real estate, finance, economics)

Ø  10+ years of experience in leasing and lease administration

Ø  A strong self-starter who is eager to make their mark in a fast-paced, entrepreneurial organization

Ø   Excellent organization, communication, writing, and presentation skills; experience managing teams and working collaboratively across multiple levels, functions, and regions

Ø  Must be capable of managing multiple issues and projects at once while understanding prioritization is key to success


What We’ll Provide

Life and Disability 

Paid Time Off (PTO)


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Ø  Frequently operate small office equipment such as a computer, tablet, and copier/printer, telephone.

Ø  Work is performed in a professional office environment.

Work is performed indoors for extended periods of time including up to the entire duration of shift.

REEF Technology is an equal opportunity employer, and we value diversity at our company. REEF does not discriminate on the basis of race, religion, color, sex, national origin, gender identity, gender expression, sexual orientation, age, marital status, veteran status, or disability status. REEF complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

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