Executive Assistant and Paralegal (Senior-Level)

Schedule: Full Time
Monday - Friday




TIPPED POSITION:
NO


Location Specific Information:

Who You’ll Work For
REEF Technology is the ecosystem that connects the world to your block. Each REEF hub is a thriving, connected ecosystem of businesses, cities and people, that enables and provides the delivery of products and services to more people than ever before. Each location offers a variety of services including micro-fulfillment centers, bike and scooter rental stations, electric vehicle charging, rideshare and autonomous vehicle buffering areas, community spaces for pop-up businesses, and more.

REEF Technology has reimagined the role of a parking facility. We are the largest network of parking lots in North America, believing these locations can do a lot more than just store your car. They serve as buffers for high density, high activity areas and, as such, alleviate congestion and the ensuing pollution. But, with the explosive growth of the sharing and on-demand economy, it is expected that the need for parking to solely store cars will be outgrown by other needs. 

We are part of SoftBank, and its portfolio of leading companies transforming business and commerce at the cutting edge of technology in the world today.

What You’ll Do

You'll support our leadership team in New York (legal, finance, real estate) and will be a right arm to our legal professionals and attorneys who supports REEF Technology's legal initiatives, documents, and programs, providing support on litigation matters across all of the REEF businesses. 

Key Activities and Expectations for this Role

Ø  Project-manage critical events and meetings, including meeting materials and/or presentation, scheduling conference spaces, and coordinating IT and catering resources

Ø  Support day-to-day operational activities, including completing expense reports and legal billing, arranging complex and detailed travel information (i.e., plans, itineraries, and agendas), and compiling documents for travel-related meetings

Ø  Act as a gatekeeper and gateway by regulating access to an executive’s schedule, time, and bandwidth to help prioritize projects and initiatives to support crucial business needs

Ø  Craft and prepare communication on behalf of executive leaders and/or determine the appropriate action, response, and referral for sensitive, confidential matters

Ø  Assist in the handling of subpoenas, pre-litigation disputes, and litigation

Ø  Track litigation matters, implement legal holds, manage litigation deadlines, collect, analyze and produce documents

Ø  Interface with key stakeholders and employees at all levels as well as various third parties, including opposing counsel, vendors, service providers, and customers 

Ø  Complete other assigned projects and duties

What We Want From You
Bachelor’s or associate’s degree required.

Previous experience as an executive assistant to senior leadership in large organization

Previous litigation paralegal experience; Big Law or in-house legal department experience a plus

Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and CRMS, including Salesforce and Asana

Must be able to perform successfully in a fast-paced, dynamic, customer service-oriented environment.

Strong communication, organizational and interpersonal skills

Ability to work independently, collaborate with teammates, take initiative, deliver on commitments and meet deadlines

Self-motivated, with ability to multi-task

What We’ll Provide
Medical
Dental
Vision
Life and Disability 
401K
Paid Time Off (PTO)

 

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Ø  Frequently operate small office equipment such as a computer, tablet, and copier/printer, telephone.

Ø  Work is performed in a professional office environment.

REEF Technology is an equal opportunity employer, and we value diversity at our company. REEF does not discriminate on the basis of race, religion, color, sex, national origin, gender identity, gender expression, sexual orientation, age, marital status, veteran status, or disability status. REEF complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.


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